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Vacancy for Accounting Assistant

Join our team and help us to change lives in North Edinburgh. We have a vacancy for a permanent, full time accounting assistant.

The Spartans Community Football Academy is a charity and social enterprise in North Edinburgh focusing on community engagement and participation and delivering social impact through the power of people and sport. If you would like to apply for this post please send a covering letter outlining why you would like to be considered along with a CV for the attention of Debbi McCulloch at Closing date is Feburary 13th 2020 at 5pm.


Manage internal administration and accounting processes to ensure accuracy, completeness and effectiveness of internal controls and financial records.

Report to the Finance Trustee and the Business and Operations Manager.

Liaise with staff, customers, vendors and our board of  trustees.

Salary £20,000 to £24,000 (depending on experience).

The Spartans Community Football Academy is looking for an Assistant Accountant to help manage the finances of the charity and associated limited company. The role is predominantly based at The Academy (94 Pilton Drive, Edinburgh EH5 2HF) but there is some scope for working from home (by agreement) and there is some flexibility around hours. The role includes management of an assistant and may require ad-hoc office management support.

Key Responsibilities

Maintain and periodically review and update all financial administration processes and procedures ensuring that all controls remain effective and are being adhered to as intended.

Review and sign off weekly financial control schedules for receipts, banking, purchase ledger and petty cash.

Payroll processing.

HRMC returns for VAT and Gift Aid.

Accurate day to day recording and reconciliation of all financial transactions into books of record (this process is largely automated through our accounting system).

Monthly customer invoice generation and distribution. Aged debt analysis and customer follow up on outstanding payments with escalation of issues.

Monthly review and completeness check of customer ‘bookings’ system.

Monthly trial balance for two entities.

Support the production of quarterly management accounts and annual financial statements.

Support the statutory audit of the two entities.

Internal reporting of expenditure against grant funds received.

Work with the Business and Operations Manager to review and develop robust non-financial administration processes to support the day to day operations of the charity.

Ad-hoc support to the Business and Operations Manager, Finance Trustee and the Chief Executive

Skills Required

Proven bookkeeping experience

Excellent working knowledge of Microsoft Excel and Word

Knowledge of Sage, Xero or other small business accounting software.

Good attention to detail.

Show initiative and is self-motivated.

Good communication skills and an ability to work as part of a team.

Display a positive can-do approach.

Receptive and listens to others.

Additional useful experience or skills

Charity accounting and controls. 

Payroll processing and management.

VAT return.


Experience: 3 years (preferred)

Working Requirements

~37.5 hours per week – 7.5 hours per day Monday to Friday but flexible.


Flexible working hours.

Work from home opportunities.

On-site parking.

Casual dress.


The Spartans Community Football Academy an equal opportunitieds employer. The successful candidate will require references and will be subject to CRBS clearance.